5 Tips for Clearing Digital Clutter – A Zen Approach

Cloud computing, smart phones, and technology truly allow you to have The Anywhere Office: the ability to get work done and be productive anywhere has brought untold flexibility to mobile professionals and web workers today.

This mobility and anywhere access has caused the lines to blur between our work and personal lives. For most entrepreneurs and small business owners, the two are forever intermingled. If done right, mobile work should be empowering: providing you more freedom and flexibility than you ever imagined as you easily manage the shifting flow of tasks, responsibilities, and communication that are part of your daily life.

But it’s easy to let the technology, and our work, start to take over and demand more and more of our time.

I discovered that in today’s eBusiness world, pure “work/life balance” doesn’t seem to work (at least not for me). What seems a better, more dynamic, fit is a zen-like approach which aims for “work/life integration” instead. This quote called “Master the Art of Living” sums it up.

So how do you do it?  How do you handle the demands of today’s fast paced, 24/7 business environment, along with all of the commitments and enterprises in your personal and family life?

Here are my top 5 tips for a zen approach to mobile work. They will help you achieve “work/life integration,” and ensure that technology is your tool and not your master.

Know how your technology works. Turn off audible or visible notifications so they don’t provide unnecessary interruptions when you are not working or need single-minded focus on a particular project or task.

Setup clear communication guidelines. Make sure everyone knows what is expected of them with regard to accessibility. These include prioritizing communication channels and determining expected turnaround times for different modes of communication (ie. 3 hours for emails, 1 hour for voice mail).

Centralize email and social media messages. Find ways to filter these messages into as few programs as possible so you can easily and quickly check and reply to them without feeling overwhelmed by too many systems.

Consolidate Technology. Find one tool that can serve multiple purposes. Smartphones and tablets can take the place of many devices such as point and shoot cameras, video cameras, laptops, voice recorders, and more. Finding ways to consolidate several tools, and information, into one device lets you travel lighter and stop wasting time switching between multiple platforms or programs.

Unplug and Turn off. Just because you can work from any place at any time doesn’t mean you should. These tools have an off switch – use it! Give projects their proper focus and attention. And don’t be so distracted that you fail to stay present with family and friends.

Following these simple steps will help you navigate the flow of digital information in your life.

Do you have a great tips or suggestion for clearing digital clutter?  Don’t keep it a secret! Post a comment below and share it with the rest of the tribe here on The Anywhere Office.

Announcing the Winner of the Signed Copy of The New Small

I’d like to thank everyone that entered the contest to win a signed copy of Phil Simon’s book The New Small.  I asked you to share  your 2 “must-have” free or open-source tools that help you run your business in the comments section of the video interview I did with Phil. There were lots of good suggestions and hopefully you discovered some new tools to explore. I hope even though the contest is over you will continue to contribute your suggestions and essential tools.

Today I chose one comment at random and I’m please to announce that Russell Milland will be the proud owner of The New Small – congrats Russell!

If you didn’t win – you should definitely get yourself a copy of Phil’s book.  It is a hand in a glove with all the tools, strategies, and shifts we talk about here on The Anywhere Office.  And if you haven’t watched the interview yet – check it out.  Phil and I had some great discussions.

BTW – In looking for a way to pick a random comment as a winner I used one of the 5 enablers Phil mentions in the New Small – Free and Open Source software!  I went to the iPhone App store and found Random NumGenerator – a great free app that let me put in the number of comments and then with one tap choose a random number.  Gotta love it!

‘Work doesn’t have to suck…’: My conversation with Phil Simon about The New Small, mobile work technology, and workshifting (book giveaway)

I had the pleasure the other day to sit down virtually with author and small business technology expert Phil Simon for a skype video interview to talk about his book “The New Small“.  I recently finished it and in my opinion is a must read for any small business owner, entrepreneur, or solo professional or those thinking about making the jump.

At the end of this post (and the video) I explain how you can enter to win the free signed copy of Phil’s book that he graciously gave me for a lucky reader of The Anywhere Office!

In his book Phil Simon describes “The New Small”: a dynamic breed of  small businesses using 5 key emerging technologies to grow, thrive, and compete with larger companies. Phil breaks it down to these 5 enablers:

• Cloud computing
• Software as a Service (SaaS)
• Free and open source software (FOSS)
• Mobility
• Social technologies

I have long talked about these technologies here on The Anywhere Office – but I love the way Phil Simon codified these 5 as the core that level the playing field. By making smart, strategic use of these 5 enablers, your small business can be flexible, lean, and fun. And as he points out – meaningful work is a big part of what makes up The New Small. Read more

Video Review of the Case-mate Pop Case for Verizon iPhone 4 (great case)

I recently updated from my iPod Touch to the new Verizon iPhone 4.  The first accessory I needed was a good solid case.  I don’t like to use belt clips and instead prefer to keep my iPhone in my pocket.  Although I love the Rebel Touch Case I have for my iPod Touch they didn’t have the same case available for the new iPhones.  Also most other iPhone 4 cases that were designed for the AT&T iPhone 4 would not fit the new Verizon iPhone 4 because some of the buttons on the side moved slightly for the different placement of the antennae on the CDMA version of this phone.

I did lots of research (as usual) and reading of reviews and it seemed Case-mate was one of the first to release a variety of cases specifically designed for the Verizon iPhone 4.  There are many different case styles but I don’t like to use a belt clip and prefer a case that has a combination of a solid spine (to protect from impact in case you drop it) but also has a rubber on the sides to help increase the grip to it doesn’t feel like it will slide out of your hand.  The Case-mate Pop case seemed to fit the bill – so I ordered one and in this video I show my unboxing as well as my review of this case.  Although I need to see if it stands the test of time so far I am VERY happy with this case and feel confident it will keep my precious iPhone 4 safe and sound.

Watch my video review and unboxing below:

What case did you pick for your iPhone and what do you like most about it?  Share your thoughts by posting a comment below!

Tips and Strategies for Working Virtually (2 Part Video Interview)

I had the pleasure of being interviewed via Skype recently by Karl Walinskas, Founder of Smart Company Growth, to talk about virtual work, distributed teams and tips for growing a successful virtual organization. Karl’s company helps small to mid-size businesses grow sustainable profits by leveraging the best strategies, appropriate talent and cost effective resources. In short he helps his clients ignite their sales and control expenses.

I met Karl late last year we instantly hit if off.  As we talked further he told me he wanted to embrace a virtual business model for Smart Company Growth. Shortly afterward I started working with Karl to help him refine his business model and choose the best strategies and tools that would allow him the flexibility to work from anywhere, keep his costs low, and work with clients from all over the world without the expenses and headaches of all that travel.

One of the things we discussed was how to use Skype for video conferencing and remote interviews as Karl wanted to include a series of these interviews with noted authorities on his blog. So after getting the technology in place he figured what better way to kick them off than by interviewing me about the strategies and technology that help entrepreneurs, small businesses, and solo professionals to work virtually.

Click below to watch the interview is broken down into 2 parts:

• Video Interview Part 1 where we talk about the shift toward mobile work, how and why companies are embracing this type of work, some of the challenges, and what  it means to work with people you don’t see every day.
• Video Interview Part 2 where we talk about some of the non-tech elements critical for success when leading virtual or distributed workforces as well as some of the key gadgets and technology that help you and your team stay connected.  We also talk briefly about my on-demand webinar The Art of Virtual Leadership and how it helps managers learn to lead virtual teams.

I hope you enjoy the interview and find it informative.  Karl did a great job and had some great insight from his own experiences about what it means to work virtually and work with clients and team members remotely.

What do you think is the biggest shift in working virtually?  Please share your thoughts by posting a comment below.

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