Disaster Recovery and Hurricane Preparedness Planning – ‘Define Your Day After’

Tomorrow is the last day of Hurricane Preparedness Week 2008 and a recent Mason-Dixon Poll shows that 2 mild storm seasons have lulled many people into a false sense of security. Among the poll results emergency management officials find most alarming are these:

• 54% don’t feel vulnerable to a hurricane or related tornado or flooding,
• 56% have no family disaster plan,
• 67% have no hurricane survival kit,
• 85% have taken no steps to make their homes stronger since the last hurricane season,
• 13% said they might not or would not evacuate even if ordered to do so, leaving thousands of residents at grave risk in the path of any given storm.

And these statistics don’t even address what people have or have not done to prepare their businesses for the eventuality of a hurricane or other emergency.

Well, this year The Department of Homeland Security is urging small businesses to ‘Define Their Day After’ through new public service advertisements and their Ready.gov website. Read more

The growth of telework and virtual teams in midmarket companies

This past week I was interviewed for an article in eWeek entitled Telework Migrates to the Midmarket. The reporter was asking me why I thought midmarket companies (which she defined as companies with 50 – 1000 employees) were starting to embrace more telework and virtual teamwork. While it has been my observation that companies of all sizes, not just midmarket companies, are embracing the concept of having their employees work from outside the office – the question made me think – why the increase specifically in companies of this size? I think there are 2 main reasons for this . . .

My initial, more obvious thought, is that it is largely due to the increase in easy-to-use, affordable technology that companies of any size can implement without the need of a large IT staff – such as web based collaboration tools, remote access to computers, and web meeting services. These subscription services allow companies access to all the tools they need to work from anywhere without the IT headaches for implementation. Even solo professionals can take advantage of these tools. Read more

TAO Podcast (Mobile Work Tip) – Remote PC Access

Phil talks about accessing your home or office PC remotely using an online service called GoToMyPC. This allows you to use any web browser to securely access all documents, email, and programs on your remote computer as though you were sitting in front of it.

Podcast: Play in new window | Download (Duration: 2:35 — 2.4MB)

TAO Podcast (Mobile Work Tip) – Free Conference Calls

In this Mobile Work Tip Phil talks about using free conference call services for real-time brainstorming with people you don’t get to see face to face.

**get more tips like these in our free Mobile Work Tipbook.**

Podcast: Play in new window | Download (Duration: 2:06 — 1.9MB)

Travel Delays Highlight the Need for Virtual Team Strategies

Flights delayed for hours by Northeast storms – CNN.com 02/22/2008

We’ve been seeing headlines like this all winter, and we see them EVERY winter; even cavemen knew it was going to snow in winter. But the difficulties imposed on business travel have gone beyond the inevitability of weather delays (which aren’t even always weather events according to CNN 5 Things Airlines Won’t Tell You About Weather Delays), they are compounded by a floundering U.S. Airline industry. Consider this report from the AP wire released earlier this month:

2007 Airline Delays 2nd Worst EverFeb 6, 2008

WASHINGTON (AP) — A quarter of domestic flights failed to arrive on time in 2007 — the industry’s second poorest performance on record — and analysts say it is likely to get worse. More than 26 percent of commercial flights in the U.S. arrived late or were canceled last year as rising passenger demand and an industry preference for smaller planes intensified congestion in the skies and on runways. The air-travel logjam, reported Tuesday by the Department of Transportation, comes as a growing number of air traffic controllers near retirement age — a trend the controllers’ union says will magnify the problem.

Pile on top of all this lost time and frustration the rising cost of travel and it seems pretty clear that something, somewhere has to give. Putting into place some simple virtual office and virtual team strategies can not only serve as a business continuity plan when you or one of your people is stuck on the tarmac in the snow, they can also increase your organization’s communication and collaboration abilities while decreasing the amount of required travel every day.

Let’s face it, at least the cavemen adapted the way they worked to deal with the changes in their environment – it’s called evolution people. Isn’t it time we came in out of the cold?

To explore some of the premiere tools and services related to virtual teamwork download a FREE copy of The Anywhere Office Toolbox. We have been playing in this sandbox a long time and the Toolbox details the service providers we believe are the best in their respective businesses. Most of them offer free trials and special discounts.

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