Save time and automate your web searches with Google Alerts

If you’re like me you probably spend a good deal of time on the web searching for information. It might be  industry news, mentions of yourself or business in the press, news stories for your blog or newsletter, or how to get ink stains out of your rug.  Let’s face it the web, for most people, has become the first place we go to look for news and information.

What if I told you that you could have the equivalent of a team of researchers keeping their eye on the web for you and finding all of the latest information on all of the searches you need to do – and they would email this valuable data to you either weekly or daily right to your inbox – all for free? Interested?

Well I’m going to let you in on one of the most useful automation tools I’ve discovered – Google Alerts.  Google has expanded way beyond their normal basic search function.  They offer a staggering array of software, services, and online tools.  One often overlooked gem is Google Alerts – which is a service they offer that notifies you by email updates of the latest relevant Google results (web, news, etc.) based on your choice of query or topic. Read more

Instant Messaging – Essential business tool or time waster?

I have long felt that Instant Messaging (IM) is an often overlooked tool for remote collaboration and keeping virtual teams connected.  What was once a tool used by kids to chat with their friends now offers useful business features such as file transfer, video conferencing, multi-person chats, and document sharing.

For many knowledge workers IM has become a mission critical business tool, like the phone or email, for keeping in touch with team members and coworkers. However for many it is yet another digital source of interruptions that eats away at productivity when working in your virtual office.

Although it is often speculated that IM leads to increased interruptions and decreased productivity – A recent study by researchers at Ohio State University and University of California, Irvine found that workers who used instant messaging on the job reported less interruption than colleagues who did not. Read more

Send email, text messages, and reminders with your voice

If there is one thing I’ve learned 17-months into fatherhood, it’s that I no longer seem to be able to keep a thought in my head! Between running a busines, working with clients, the endless list of things to do around the house, and frolicking with my little boy – my brain is often full.  So I realized that if I don’t write things down immediately – within seconds – whooosh – it’s gone.

The problem is that many times when I think of these things I am driving, on line at a store, or somewhere else where it’s just not practical to write down my reminders.  My savior and solution has come through exploring some new services available that let you use your cellphone to easily send yourself a reminder, or send emails and text messages to others all with just your voice! Read more

Small Adjustments = Big Changes

Most of life’s plainer truths are universal. But plain is not always simple, and simple is not always easy. One of these truths, and a mantra here in The Anywhere Office, is that small adjustments can produce big changes. You hear this professed repeatedly in talk about weight loss and fitness, and in professional sports. You know, ’20 minutes twice a week’ and you can lose 10 lbs. in a month, or the interview with the ball player who just changed the way he gripped the bat and doubled his batting average.

Read more

Show #10: Search and Research – How to search the web effectively

This week we explain some key strategies and tips for how to search the web like a pro. Learn to save time daily with our super search tips. Thanks to Richard Robinson of Legacy Scribe for joining us as our guest on the show.

If you missed the show you can listen in below or download the MP3 file.

Show # 10: Search and Research – How to search the web effectively
The internet is arguably the single largest repository of knowledge and information in the world. Knowing how to search through this data and find what you’re looking for is critical to reaping the benefits of this incredible resource. We are joined by Richard Robinson, an award-winning family history writer, co-author of two books, and the information officer for the international Association of Professional Genealogists. Learn how to avoid becoming road-kill on the information super-highway.

Here’s what we covered:

• Why people search: We look at all the different things people search for everyday both personally and professionaly. We spend more time searching than we think . . . we’ll show you how to save at least an hour a day!
• Where to search: We explore the various types of search engines and list some of our favorites for more niche based or narrow searches.
  • The Big Boys: Google, Yahoo, and MSN (with their newly launched LIVE search).
  • Meta Search Engines (search more than one engine at a time): Metacrawler and Momma
  • Specialized Search Engines:
    • IMDB (Internet Movie Database)
    • Amazon (books and music)
    • eBay (items for sale and vintage items)
    • Epinions (product reviews)
    • The Internet Archive (very fun – open access to writings, literature, music, and images)
    • Great collection of specialized search engines
• How to search: We discuss various tips and strategies for conducting effective searches and finding what you need quicker:
  • Is it best to start with a wide or narrow search?
  • Boolean search tips – using operators like AND, OR, NOT, +, -, and quotes to fine tune your searches.
  • Using Google niche searches to find specific items including Images, Videos, Froogle, News, Discussion Groups, and Maps
  • Google Alerts – Setup robots to automatically search important terms for you on the web and in the news and have Google email them directly to your inbox . . . What a time saver!
• Guest: Richard Robinson, president of Legacy Scribe, an award-winning family history writer, co-author of two books, and the information officer for the international Association of Professional Genealogists.

To listen to the show you can use the flash player below or download the MP3 file. Use the PLAY IN POPUP link below if you want to use our flash player and roam the web while listening.

Podcast: Play in new window | Download (Duration: 46:03 — 10.5MB)

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