Useful Links – “Let’s light this candle” Edition

On a daily basis I keep my eye on blogs, news, services, and other happenings related to virtual teams, virtual offices, and other topics concerning living a digital lifestyle and working from anywhere. I come across lots of interesting articles and useful websites that would be of interest to readers of this blog – however I don’t always have time or need to write much about them – other than pointing you at them so you can explore them on your own.

So welcome to a new regular feature we’ll be starting – our Useful Links posts.  So let’s light this candle and jump right in . . . enjoy!

Flex Your Force: Building the Virtual Office: Connecting knowledge workers and managers through both technology and social practices is a management imperative of the new millennium. Sun Vice President of Open Work Services Ann Bamesberger shares with Sun Executive Boardroom readers ways in which today’s managers can help their teams work effectively across distance and time.

I do not work in the nude and other issues with working (and learning) online: In this article Janet Clarey looks at some of the similarities between working at home and ‘e-learning’ at the office. She offers solutions to some of the common problems and misconceptions.

How to Send Large Files without Email: We’ve all been faced with the need to send someone a large file (maybe a report or video) that is to big to send via email. Robin Good reviews some of the best services and tools available for sending large files online without needing tech knowledge or using file transfer protocol (FTP).

What President Obama Teaches Us For Leading Virtually: This article takes an interesting look at some of the strategies and technology that President Obama used in his campaign. Obama’s use of technology offers some insights and lessons to leading virtually, both in teams and organizations.

Congress gets its own YouTube Channels

I guess you can teach an old Congress new tricks!  In a desire to emulate Barack Obama’s success in using the iternet to raise funds and build an army of volunteers online – Congress is launching official YouTube channels where members of the House and Senate can create and control videos of floor speeches, hearings or ribbon-cuttings. (See the welcome video message below)

Whether you voted for Barack Obama or not – one thing everyone can agree on is his campaign had a very effective strategy for using the Internet to raise awareness and build community.

One of the refreshing things about his strategy for modern politics is the transparency and grass roots approach he believes in.  Using a mix of offline and online media and extensive use of videos on YouTube Obama released a constant flow of information about what he was doing, how he was doing it, and where they were spending the money they raised.  He connected with his supporters and the public was given the ability to respond, share their opinions, and get involved.

According to a recent NY Times article – Campaigns in a Web 2.0 World:

Not since 1960, when John F. Kennedy won in part because of the increasingly popular medium of television, has changing technology had such an impact on the political campaigns and the organizations covering them. For many viewers, the 2008 election has become a kind of hybrid in which the dividing line between online and off, broadcast and cable, pop culture and civic culture, has been all but obliterated.

I applaud Congress for taking these bold but necessary steps.  This new direction which involves a using a combination of video sharing and social media, will provide a level of access and transparency never before seen in government. This will make it much easier to follow what is going on in Washington and for people to voice their opinion about it.

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Tips to improve your web searches

In my last blog post I explained how to use Google Alerts to automate your most common web searches and have Google deliver pertinent information directly to your inbox.  However the sad truth is that most people don’t know some of the basic techniques and strategies for searching the web effectively and narrowing down the often thousands of search results to key in on the specific information they want.

If you are like many people you take a shotgun approach to searching the web by typing in a few simple words and then wasting time weeding though pages and pages of results looking for the articles or websites that contain the information you are looking for.

I recently discovered a great series of web videos called The Common Craft Show. There website features a series of short explanatory videos that explain often complex topics in plain English. They use an innovative and entertaining video/animation style they call “paperworks” and publish a new video about once a month.

The video here features their easy to understand explanation of how to search the web more effectively.  Watch this short video and improve your web searches today!

Save time and automate your web searches with Google Alerts

If you’re like me you probably spend a good deal of time on the web searching for information. It might be  industry news, mentions of yourself or business in the press, news stories for your blog or newsletter, or how to get ink stains out of your rug.  Let’s face it the web, for most people, has become the first place we go to look for news and information.

What if I told you that you could have the equivalent of a team of researchers keeping their eye on the web for you and finding all of the latest information on all of the searches you need to do – and they would email this valuable data to you either weekly or daily right to your inbox – all for free? Interested?

Well I’m going to let you in on one of the most useful automation tools I’ve discovered – Google Alerts.  Google has expanded way beyond their normal basic search function.  They offer a staggering array of software, services, and online tools.  One often overlooked gem is Google Alerts – which is a service they offer that notifies you by email updates of the latest relevant Google results (web, news, etc.) based on your choice of query or topic. Read more

Dropping Outlook for Webmail (an update on my adventures in cloud computing)

It was almost a year ago when I posted about my 60 day experiment to stop using Outlook as my primary email program and contact manager and instead moved to a web-based email system. Several people commented on that posting and I felt it was time for an update.

Let me say that after having moved my email onto the web I have been much happier and accessing my email is much more flexible. In fact, that move has prompted me to move  other services I need, such as my calendar and to do list, to the cloud.

So let me briefly review what is no longer an experiment, but is now the new way I am working.  First off, as for email, although I started by using Yahoo Mail Plus – after about 4 months I decided to give Google Apps and Gmail a try.  There were a number of things I liked about Yahoo but there were some things that made me crazy too – such as often losing a message while writing it for no reason (the screen would just go blank), plus a big problem: the Yahoo Calendar. This is where Yahoo lost me as a user and Google won. Read more

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